Free donation receipt generator, nonprofit & 501(c)(3) PDF.
Free donation receipt generator. Create 501(c)(3) tax receipts for donors, add your EIN and amount, then download a printable PDF. No signup.
A donation receipt generator creates a tax-ready acknowledgement for donors, with your charity’s details, the donation amount in words, and the required tax-exempt statement. Download a print-ready 501(c)(3)-style PDF in your browser, free and without signup.
When to use it
For nonprofits acknowledging a gift so donors can claim it. Include your EIN and the tax-exempt statement, and issue a compliant receipt in seconds.
| What you can do | Detail |
|---|---|
| Charity & EIN | Plus the tax-exempt statement |
| Donor details | Who gave, and when |
| Cash or in-kind | Amount for cash, a description for goods |
| Goods-or-services line | The statement that makes it deductible |
| Download a clean PDF | No signup |
Prefer a file or a walkthrough?
You can also grab a free donation receipt template, see a donation receipt example, and read the 501(c)(3) donation receipt guide.
Frequently asked questions
What is a donation receipt?
A donation receipt is a written acknowledgment a nonprofit gives a donor. In the US, donors use it to claim a tax deduction, and 501(c)(3) organizations must state whether any goods or services were given in exchange for the gift.
When is a donation receipt required?
In the US, the IRS requires a written acknowledgment for any single gift of 250 dollars or more. Smaller gifts do not strictly need one, but most charities send a receipt for every donation as good practice.
What should a 501(c)(3) donation receipt include?
It should include your organization name and EIN or tax-exempt status, the donor name, the date and amount, the fund or purpose if designated, a statement on whether goods or services were provided, and an authorized signature.
How do I receipt an in-kind (non-cash) donation?
Describe the donated item or service on the receipt, but do not put a dollar value on it. The donor is responsible for working out the fair market value for their own tax claim.
Do donations under 250 dollars need a receipt?
Not by law in the US, where a bank record can be enough. Even so, sending a receipt for every gift keeps your records clean and makes donors more likely to give again.
What is a year-end donation summary?
It is a single statement that adds up everything a recurring donor gave over the year. Many charities send these in January so donors have one document for their tax return.
Do donation receipt rules differ by country?
Yes. The US follows IRS 501(c)(3) rules, Canada follows CRA rules, the UK uses Gift Aid, and Australia uses DGR status. The core details are similar, but always check your local requirements.
Is the donation receipt generator free?
Yes. It is completely free with no signup, no watermark and unlimited receipts. Your data stays in your browser.
Related tools
Learn more: Donation receipts (501c3)