Free proforma invoice generator, free template & PDF.
Free proforma invoice generator. Create a proforma invoice for a quote or advance payment, add items and terms, then download a clean PDF. No signup.
A proforma invoice generator creates a quote-style invoice you send before delivery, stating the goods, quantities and expected price so a buyer can approve, pay in advance, or clear customs. Fill in the details, preview live, and download a polished PDF in your browser, free.
When to use it
Use it when you need to confirm price and terms before a sale — so a buyer can approve the order, arrange payment, or open a letter of credit. It’s not a tax invoice, so nothing is booked until you send the final bill.
| What you can do | Detail |
|---|---|
| Mark it as a proforma | Clearly labelled so it isn’t mistaken for a tax invoice |
| Itemise goods or services | Quantities, unit prices and an estimated total |
| Add a validity date | So the quote doesn’t stand forever |
| Choose a currency | USD, EUR, GBP and more, for cross-border deals |
| Download a clean PDF | No signup, ready to send |
Prefer a file or a walkthrough?
You can also grab a free proforma invoice template, see a proforma invoice example, and read proforma vs commercial invoice.
Frequently asked questions
What is a proforma invoice?
A proforma invoice is a preliminary bill of sale sent to a buyer before goods or services are delivered. It confirms the agreed terms and estimated cost but is not legally binding and is not a demand for payment.
What is the difference between a proforma invoice and a regular invoice?
A proforma invoice is issued before delivery to confirm terms and is not legally binding or recorded in the accounts. A final (tax) invoice is issued on or after delivery, is legally binding, demands payment, and is recorded as accounts receivable/payable.
Is a proforma invoice legally binding?
No. A proforma invoice has no fiscal validity and is not legally binding. It is a good-faith estimate of the terms of a sale, not a formal payment demand.
When should I use a proforma invoice?
Use a proforma invoice to request an advance payment, confirm an order before work begins, support export and customs clearance, or quote high-value and custom-manufactured goods.
Can I convert a proforma invoice into a final invoice?
Yes. Once the buyer confirms the order, recreate it as a standard invoice with the same line items using FreeBillKit's free invoice generator.
Is the proforma invoice generator free?
Yes, it is completely free with no signup, no watermark, and unlimited proforma invoices. Your data stays in your browser.
Do proforma invoices need a VAT or tax number?
For international trade you should state estimated taxes and your tax/VAT number, country of origin and delivery terms (Incoterms) so customs can estimate duties, but a proforma is not a tax document itself.
Related tools
Learn more: Proforma vs commercial invoice