Free Proforma Invoice Template (Word, Excel & PDF)
A free proforma invoice template — a quote-style invoice you send before the sale is final, so the buyer can confirm or arrange payment. In Word, Excel and PDF, no signup and no watermark. The Excel version totals automatically.
Proforma vs commercial invoice
A proforma is issued before the sale to confirm price and terms; it is not a demand for payment or a tax invoice. The commercial invoice is the real one issued when goods ship. See proforma vs commercial invoice.
Or create one online
Our free proforma invoice generator totals it and downloads a clean PDF — no signup.
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- Delivery note template
- Donation receipt template
- Invoice · Receipt · Quote · Purchase order templates
What’s on a proforma invoice
| Part | What it shows |
|---|---|
| Business & buyer | Who it’s from and who it’s for |
| Proforma number & valid-until | A reference and an expiry |
| Items & estimated total | Quantities, prices and the total |
| Currency | For cross-border deals |
| Note | Not a tax invoice; not a demand for payment |
Frequently asked questions
Is the proforma invoice template free?
Yes — Word, Excel and PDF, all free with no signup and no watermark.
Is a proforma invoice a real invoice?
No — it is a preliminary, quote-style document sent before the sale. It is not a tax invoice or a demand for payment.
Does the Excel version calculate totals?
Yes — line amounts and the estimated total are formulas that update as you type.