Free Purchase Order Template (Word, Excel & PDF)
A free purchase order template to order goods or services from a vendor: in Word, Excel and PDF, no signup and no watermark. The Excel version adds up the totals for you.
No signup. Fill it in and download the PDF in under a minute.
What a purchase order includes
Your business (the buyer), the vendor, a unique PO number, a delivery date, an itemised list with quantities and unit prices, the order total, and payment terms. The vendor quotes your PO number on their invoice so both sides can match them up. New to POs? Read what is a purchase order.
Or raise one online
Our free purchase order generator totals it up and downloads a clean PDF, no signup.
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What’s on a purchase order
| Part | What it shows |
|---|---|
| Buyer & vendor | Who’s ordering and who supplies |
| PO number & delivery date | A reference and when it’s needed |
| Items | Quantities and unit prices |
| Order total | The amount authorised |
| Payment terms | For example, Net 30 |
Frequently asked questions
Is there a purchase order sheet or a specimen to follow?
Yes, the template above is a ready specimen: vendor details, a PO number, one line per item ordered with quantity and price, and a total. Use it as a sheet to fill in for each new order.
Is the purchase order template free?
Yes. Word, Excel and PDF, all free with no signup and no watermark.
Does the Excel PO calculate totals?
Yes. It multiplies quantity by unit price and sums the order total automatically.
Who issues a purchase order?
The buyer issues the PO to the vendor to authorise an order. The vendor then sends an invoice quoting the PO number.