Free Invoice Template for Excel
A free Excel invoice template that does the math for you. The amount, subtotal, tax and total update automatically as you type. Download the .xlsx, add your details, and send — no signup, no watermark. It works in Google Sheets too.
⇩ Download the Excel template (.xlsx)
Totals calculate automatically
Each line multiplies quantity × rate for you, the subtotal sums every line, and the tax and total update instantly. Just fill in the blue cells — the black figures are formulas you don’t touch.
How to use it
- Download and open the .xlsx in Excel (or upload to Google Sheets).
- Fill in your business and client details.
- Type each item’s description, quantity and rate — the amount and totals calculate themselves.
- Set the tax percentage if you charge tax.
- Save or export as PDF and send.
Prefer not to use a spreadsheet?
Our free invoice generator does the same math and hands you a finished PDF — no Excel required. Need a plain document instead? Try the Word template.
Other invoice template formats
- Invoice template – Word
- Invoice template – PDF
- Invoice template – Google Docs
- Invoice template – Blank
What’s on an invoice
| Part | What it shows |
|---|---|
| Business & client | Who the invoice is from and who’s billed |
| Invoice number & dates | A unique number, the issue date and due date |
| Line items | Each product or service with a quantity and rate |
| Totals | Subtotal, any tax or discount, and the total due |
| Payment details | Accepted methods and where to pay |
Frequently asked questions
Does the Excel invoice template calculate totals automatically?
Yes. It uses formulas so the line amounts, subtotal, tax and total all update as you type — you never add anything up manually.
Does it work in Google Sheets?
Yes. Upload the .xlsx to Google Drive and open it with Google Sheets; the formulas carry over.
Is it really free?
Yes — free to download and use, no signup and no watermark.