FFreeBillKit
Create →
FreeBillKit

Daycare Receipt Template

A daycare receipt confirms childcare payments for a set period. It needs the provider name, address and tax ID, the parent name, each child’s name, the dates covered, the amount paid and the balance. Parents need it to claim the child care tax credit or to be reimbursed from a dependent care FSA. You can make one free below.

Daycare receipt template showing provider tax ID, dates of care and the annual total a parent needs for a childcare tax credit.
A year end statement, which is what parents actually file.

This is the receipt parents chase every January. Without the provider tax number on it, a childcare claim usually cannot be filed at all, which is why so many requests arrive months after the care happened.

What goes on a daycare receipt

  • Provider name, business name if different, address and phone number
  • Provider tax identification number, either an EIN or an SSN
  • Licence number where your state requires one
  • Parent or guardian name
  • Each child’s name, and date of birth if the provider records it
  • The period covered, written as a date range rather than as a month name
  • Rate and how it is charged: weekly, daily, hourly or per session
  • Amount paid, payment method and date received
  • Any balance still outstanding
  • Provider signature

A year of care, written up

Care for one child, 6 January to 27 June 2026, 24 weeks at $215 per week. Total charged $5,160, paid in full by bank transfer, last payment received 27 June. Provider EIN 12-3456789, state licence number CC-40118.

A year-end statement like this is usually more useful to a parent than twelve separate weekly slips, because the tax credit is claimed on the annual total.

Why the tax number matters

In the US, claiming the Child and Dependent Care Credit means completing Form 2441, and that form asks for the provider identification number. Dependent care FSA administrators ask for the same thing. A receipt without it will come back. If you are a home-based provider and you do not have an EIN, you can apply for one free from the IRS rather than putting your Social Security number on every family’s paperwork.

Rules differ outside the US, but the pattern holds: the authority wants to be able to identify the provider being paid.

Issue a receipt to a parent

You can build the year end version in the receipt generator, tax number and all, then download a PDF to email out.

Related receipt templates

Frequently asked questions

What does a parent need on a daycare receipt for taxes?

The provider name, address and tax identification number, the child name, the dates of care and the total paid. Form 2441 asks for all of it when a US parent claims the Child and Dependent Care Credit.

Can I use my Social Security number instead of an EIN?

You can, and many home providers do. An EIN is free to apply for from the IRS and keeps your Social Security number off paperwork that goes to every family you care for.

Should I give a receipt each week or once a year?

Give a receipt whenever payment is taken, then a year-end summary in January. Parents file the annual total. The individual receipts sit behind it in case anyone asks.