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Graphic Design Invoice Template

A graphic design invoice bills the design work, revision rounds beyond what was quoted, and usage rights or licensing where those are priced separately from the design fee itself. A worked example and a free generator are below.

The line clients query most is not the design fee, it is the revision round they did not realise was billable. Stating how many rounds were included up front, and pricing the rest as a line item rather than a surprise, keeps that from becoming a dispute.

Graphic design invoice template with revision rounds itemised and an extended licence fee for merchandise use.
Extra revision rounds and licence use priced as their own lines, not folded into the design fee.

What goes on a graphic design invoice

  • Your business name and contact details
  • Client name and project name
  • Invoice number and issue date
  • Design fee, with what it includes: concepts, and how many revision rounds
  • Additional revision rounds beyond what was quoted, billed separately
  • Usage or licensing fee, if rights are priced apart from the design fee
  • Rush fee, if the turnaround was expedited
  • File formats or deliverables provided
  • Deposit already paid, credited against the total
  • Tax, total, and balance due

A worked example

Logo design, two initial concepts and two included revision rounds, $850.00. Third revision round, requested beyond scope, $150.00. Extended licence for use on merchandise, $300.00. Subtotal $1,300.00. Deposit paid on kickoff, -$400.00. Tax at 7%, $63.00. Balance due $963.00.

The licence line matters because a logo delivered for a website is not automatically cleared for print runs or merchandise. Pricing that separately, and naming it on the invoice, protects the fee if the client’s use of the work expands later.

Revisions, and what counts as scope

State the number of revision rounds included in the original quote, in writing, before work starts. A round is normally one consolidated set of feedback addressed in one pass, not unlimited small tweaks over weeks. Once a client understands round three is a paid line rather than an assumed part of the project, most stop asking for round four.

Create a graphic design invoice free

The free invoice generator has these fields ready. Fill it in, preview it, and download the PDF. Nothing is uploaded and there is no account to make.

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Frequently asked questions

How many revision rounds should be included?

Two is common for a logo or single asset, more for a full brand identity. State the number in the quote and on the invoice, and price anything beyond it as its own line.

Should licensing be a separate line from the design fee?

Yes, whenever usage matters, a logo for web only versus one cleared for print and merchandise are different rights, and pricing them apart protects the fee if the client’s use expands.

What is a rush fee?

An added charge for compressing the normal turnaround into a shorter window, typically 20 to 50 percent of the design fee, stated as its own line rather than built into a higher base rate.