Free Quote Template (Word, Excel & PDF)
A free quote template to send clients a clear price before the work starts: in Word, Excel and PDF, with no signup and no watermark. The Excel version adds up the totals for you.
No signup. Fill it in and download the PDF in under a minute.
What a good quote includes
Your business details, the client, a unique quote number, an itemised list with quantities and prices, the estimated total, and a “valid until” date so the price doesn’t stand forever. A quote isn’t an invoice. See quote vs estimate vs invoice.
Or build one online
Our free quote & estimate generator totals it up and downloads a clean PDF, no signup. Sending an approximate price? Use the estimate template.
More quote & estimate templates
What’s on a quote
| Part | What it shows |
|---|---|
| Business & client | Who it’s from and who it’s for |
| Quote number & valid-until | A reference and an expiry date |
| Line items | Descriptions, quantities and rates |
| Estimated total | The quoted amount |
| Terms | Any notes or conditions |
Frequently asked questions
Is a free quotation template available?
Yes, the template above is free to download in every format, and the layout is deliberately plain so it works for any trade rather than one specific industry.
How do I prepare a quotation?
List what you are pricing with a quantity and rate for each line, add a validity date so the client knows how long the price holds, and total it. Fill in the template above and download it, or get a quotation out in under a minute with the online generator.
Is the quote template free?
Yes. Word, Excel and PDF, all free with no signup and no watermark.
Does the Excel quote calculate totals?
Yes. The Excel version multiplies quantity by rate and sums the subtotal, tax and estimated total automatically.
What’s the difference between a quote and an estimate?
A quote is a fixed price; an estimate is an approximate figure that may change. See our guide.