Proforma Invoice Example
Here is what a proforma invoice looks like, with every part explained — so you know exactly what to put on yours. It’s a real, filled-in example; make your own free below.
The parts of a proforma invoice, explained
- Your business and the buyer.
- A proforma number and date, and a valid-until date.
- Itemised goods or services with quantities and unit prices.
- The estimated total.
- A clear note that it is a proforma — a quote of terms before the sale, not a demand for payment.
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Grab a proforma invoice template in Word, Excel or PDF from the proforma invoice template page.
Want the full explainer? Read proforma vs commercial invoice.
More examples
- Invoice example
- Receipt example
- Quote example
- Purchase order example
- Rent receipt example
- Commercial invoice example
- Credit note example
- Delivery note example
- Donation receipt example
- Cash receipt example
Frequently asked questions
What does a proforma invoice look like?
A proforma invoice shows your business and the buyer, a proforma number and date, an itemised list with an estimated total, and a valid-until date — as in the example above. It confirms the terms before the sale is final.
What is a proforma invoice for?
It is sent before a sale to confirm price, quantity and terms — often so the buyer can arrange payment or an import licence. It is not a tax invoice and does not record a completed sale.
Can I make a proforma invoice like this for free?
Yes — use our free proforma invoice generator or download a proforma invoice template.