Restaurant Receipt Template
A restaurant receipt lists what was ordered, the subtotal, tax, any tip, and the total paid. It should also carry the restaurant name and address, the date and time, the table or order number, and the last four digits of the card if one was used. You can make one free below with no signup.
Most restaurant receipts get thrown away. The ones that matter are the ones a customer takes to an accountant, so the detail on them has to survive being read six months later by someone who was not at the table.
What goes on a restaurant receipt
- Restaurant name, address and phone number
- Date and time of the meal, since expense policies often care about both
- Table number, order number or check number
- Each item ordered with its price, food and drinks listed separately
- Subtotal, then sales tax as its own line
- A tip line, or the tip amount if it was already added
- Total paid, and how it was paid, with the last four card digits
- Server name if your point of sale prints it
What one looks like
Two guests, dinner service. Two entrees at $24 each, one appetiser at $11, two glasses of wine at $9. Subtotal $77. Sales tax at 8.875 percent is $6.83. The guest adds an 18 percent tip of $13.86 on the pre-tax amount. Total $97.69, paid by card ending 4412.
Note the tip is calculated on $77 rather than on the taxed total. Either is normal. Printing the subtotal clearly lets the customer decide for themselves.
Why the itemised version matters
A card slip that says only the total is not enough for most expense claims. Employers and tax authorities generally want to see what was actually bought, partly because alcohol is treated differently from food in a lot of policies. If a customer asks for an itemised copy after the fact, having a template you can fill in properly is faster than reprinting from the till.
Make a restaurant receipt now
Our receipt generator already has the tip and tax lines. Type in the order, check the totals, download the PDF. Everything stays in your browser.
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Frequently asked questions
Is a card slip the same as a restaurant receipt?
No. The card slip proves a payment went through. The itemised receipt shows what was ordered, and most expense policies and tax authorities ask for that version.
Do I have to show tax separately on a restaurant receipt?
In most US states, yes, and it is good practice everywhere. Showing sales tax on its own line lets the customer see the pre-tax subtotal, which is also what tips are usually calculated on.
Can I give a customer a receipt after they have left?
Yes. Reissuing an itemised receipt later is normal, especially for business diners. Use the original date and time of the meal rather than the date you print it.