POS Receipt Template
A POS receipt is the record a point of sale terminal prints for a transaction. Beyond the items and the total it carries the till audit trail: store and register number, cashier ID, sequential transaction number, any voided lines, and how the payment was split across tender types. That trail is how a day gets reconciled and how a discrepancy gets traced back to one till. You can make one free below.
A customer looks at a POS receipt and sees a shopping list. A manager looks at the same slip and sees which register, which cashier and which transaction number, which is the only way to find where $40 went missing on a Saturday.
What goes on a POS receipt
- Store name, address and store number
- Register or terminal number, and the cashier name or ID
- Sequential transaction number, and the batch it belongs to
- Date and time, to the minute
- Each item with SKU or barcode, quantity, unit price and line total
- Price overrides and manager approvals, marked as such
- Voided lines shown struck through or flagged rather than silently removed
- Discounts and loyalty redemptions as their own lines
- Subtotal, tax by rate, and total
- Tender lines: each payment method with its amount, where a sale was split
- Change given, and cash back if the terminal offers it
- Return policy, and a barcode or QR of the transaction number for lookups
One transaction with a correction
Store 118, register 04, cashier ID 2207, transaction 000914, batch 22, 3 July at 17:36. Extension lead, SKU 4410882, one at $12.99. LED bulbs, SKU 3390115, four at $3.75, $15.00. One bulb line voided, quantity corrected from five, manager approval 118M. Loyalty discount $2.00. Subtotal $25.99, tax at 7.25 percent $1.88, total $27.87. Tendered cash $20.00 and card ending 7741 $7.87. Change $0.00.
A void line and a manager approval turn a receipt into an audit record. Removing a mistake without trace is how shrinkage hides.
POS receipt or sales receipt
They describe the same transaction from two angles. A sales receipt is the customer document: what was bought, what it cost, how to return it. A POS receipt is that plus the operational trail, which a manager reconciles against the end of day report and a card processor asks for when a payment is queried.
If you are handing something to a customer, the sales receipt is the right template. If you are reconstructing a till record, replacing a slip for a card dispute, or setting up how your own receipts should print, use this one.
Split tender and why it appears twice
When a customer pays part cash and part card, a lot of till software prints one total and one payment line, which then fails to match the card batch at close. Each tender belongs on its own line with its own amount. The same applies to gift cards and store credit. A day that will not reconcile is usually a split tender that was recorded as a single payment.
Make a till receipt
Register, cashier, transaction number and split tender all have fields in the receipt generator. Useful for rebuilding a slip, or for working out how your own should print.
Related receipt templates
- Sales receipt template
- Credit card receipt template
- Grocery store receipt template
- Refund receipt template
- General receipt template
- All free templates
Frequently asked questions
What is the difference between a POS receipt and a sales receipt?
A sales receipt is the customer facing record of what was bought. A POS receipt adds the till audit trail: register number, cashier ID, transaction number, voids and tender breakdown. That is the version a manager reconciles against.
Why should voided lines stay on the receipt?
Because a correction that leaves no trace is indistinguishable from theft. Showing the void and the approving manager keeps the transaction auditable without hiding the mistake.
How should a split payment appear?
Each tender on its own line with its own amount. Recording a part cash, part card sale as a single payment is one of the most common reasons an end of day reconciliation fails.
What is the transaction number for?
It is the reference that ties the paper slip to the record in your till system. Card disputes, returns and stock queries all start by looking up that number.