Free Receipt Template (Word & PDF)
A clean, free receipt template for any payment you receive: available in Word and PDF, with no signup and no watermark. Download it, add your details, and give it to whoever paid.
No signup. Fill it in and download the PDF in under a minute.
⇩ Receipt template – Word (.docx)
What a receipt should include
Who issued it, who paid, the amount (a total received line), what the payment was for, the date, the payment method, and a signature line. Our template has all of it laid out for you.
Or create one online
Skip the download: our free receipt generator fills in the receipt and hands you a clean PDF in your browser, no signup. Need a specific type? See the cash receipt and rent receipt templates.
Receipt templates by type
The general template above suits most payments. These are the versions where the document has to carry something extra, either because a tax authority asks for it or because whoever receives it will not accept a bare total.
- Cash receipt template, for payments with no bank record behind them
- Rent receipt template, with period covered and balance
- Deposit receipt template, for a security deposit held against damage
- Itemized receipt template, line by line with quantity and unit price
- Restaurant receipt template, food and drink, tax and tip
- Gas receipt template, gallons, price per gallon and pump
- Taxi receipt template, fare, route, tolls and surcharges
- Daycare receipt template, with provider tax ID for childcare claims
- Car rental receipt template, rate, insurance, fuel and tolls
- Airbnb receipt template, nightly rate, cleaning fee and occupancy tax
- Donation receipt template, for registered charities
- Refund receipt template, for money returned to a customer
- Hotel receipt template, folio with nightly rates and city tax
- Parking receipt template, entry and exit times with the tariff
- Oil change receipt template, odometer, oil grade and next service due
- Car wash receipt template, package and extras
- Medical receipt template, with codes for insurance, HSA and FSA
- Dental receipt template, CDT codes and tooth numbers
- Sales receipt template, goods sold with serial numbers and return terms
- Gift receipt template, proof of purchase with no price shown
- Towing receipt template, hook-up, mileage, winching and storage
- Car sale receipt template, VIN, odometer and sold as seen
- Grocery store receipt template, weighed items and per line tax codes
- Credit card receipt template, the card slip with auth code and last four
- Pharmacy receipt template, Rx number, NDC and copay for HSA and FSA claims
- POS receipt template, register, cashier, voids and split tender
- Coffee shop receipt template, sizes, customisations and loyalty
- Bar receipt template, timestamped rounds and pre-authorisation
- Shipping receipt template, tracking, dimensional weight and insurance
- Toll receipt template, plazas, transponder and axle class
If you need a particular file format
What’s on a receipt
| Part | What it shows |
|---|---|
| Who issued & who paid | The business and the payer |
| Amount received | And what the payment was for |
| Date & method | When it was paid, and how |
| Receipt number | For your records |
| Confirmation | Marked received, with a signature line |
Frequently asked questions
How do I write a receipt?
Put the word Receipt and a number at the top, then name who issued it and who paid. Add what the payment was for, the amount, the date and the payment method, and leave a signature line. Fill in the template above and those fields are already laid out for you.
Is the receipt template free?
Yes: free to download and use in Word or PDF, with no signup and no watermark.
What’s the difference between a receipt and an invoice?
An invoice requests payment before it’s paid; a receipt confirms payment was received after the fact. See our invoice vs receipt guide.
Can I use it for cash payments?
Yes. It works for cash, card or bank transfer. For a dedicated version, use the cash receipt template.